CALENDAR & TIME MANAGEMENT
ORGANIZE YOUR CALENDAR
- Color-code for meetings, deadlines, and focus time. Stick to 3–5 colors for clarity.
- Suggested color system:
🔵 Blue = Team Meetings
🔴 Red = Deadlines
🟢 Green = Focus/Deep Work
🟡 Yellow = Personal/Reminders
TIPS FOR RECURRING TASKS
- Create templates for recurring emails or reports.
- Set up reminders for important tasks.
- Delete outdated or unnecessary recurring invites.
EMAIL & OUTLOOK PRODUCTIVITY
STAY ON TOP OF EMAILS
- Clean out your inbox regularly.
- Organize emails using folders or categories (color-coding in Outlook).
- Check the joint calendar before scheduling a meeting.
- Don’t use “Reply All” unless it’s truly necessary.
QUICK OUTLOOK HACKS
- My Templates: Save frequently used text blocks for instant reuse.
How: Compose email → highlight text → Insert → Apps → My Templates → save text.
- Schedule Send: Compose email → Send dropdown → Schedule send → set date/time.
- Link Emails to Calendar: Drag email to calendar icon → creates event with email content.
- Schedule Out-of-Office Replies: View → View Settings → Accounts → Automatic Replies → set time/date and message.
- Is your signature up to date? Click here
- More Microsoft tips available here
PRODUCTIVITY TOOLS & SHORTCUTS
HANDY KEYBOARD SHORTCUTS
- Ctrl + C / Ctrl + V → Copy / Paste
- Ctrl + Z → Undo last action
- Alt + Tab → Switch between open windows
- Windows + D → Show desktop instantly
- Ctrl + Shift + T → Reopen last closed browser tab
- Windows + L → Lock your computer instantly
- Windows + Shift + S → Snipping Tool (capture part of your screen)
BOOST PRODUCTIVITY
- Bookmark frequently used sites for quick access.
COMPUTER SECURITY & MAINTENANCE
STAY SECURE & FAST
- Check the email “From” field to validate the sender. This “From” address may be spoofed.
- Check for so-called ‘double-extended’ scam attachments. A text file name ‘safe.txt’ is safe, but a file called ‘safe.txt.exe’ is not.
- Report all suspicious emails to the IT Department.
- Did you know? Rebooting your computer once a day can keep your system running at optimal performance.
